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Accreditation & Compliance Management System
Minerva Accreditation and Compliance Management is an easy to use and scalable system for Organisations which require sellers or suppliers of their products or services to be accredited or compliance certificated. The system keeps track of the various stages that are needed by organisations or individuals to acquire or retain certification.
MAccredit is a client server application using Microsoft SQL and links to Iris Exchequer to automatically generate customer accounts information along with invoices and credit notes where necessary.
The system provides:
- Fast data-entry, enabling quick entry of organisations or individual's data and the products or services requiring accreditation.
- The ability to generate reports on the organisations or individuals and the accredited products or services.
- The ability to generate certificates for successful applicants.
- The ability to generate new customer accounts, invoices and credit notes directly into Iris Exchequer.
- The ability to add new products or services.
- An "events and alerts" function to warn of upcoming items of business that need attention (e.g. certificate expiry).
- A traceability module to allow the recording of traceability audits for organisations or individuals and the products or services.
Three levels of user are catered for:
- Core Users – access to basic functionality
- Managers - the same rights as Core Users but will be able to post transactions into Exchequer
- System Users – as Core Users and Managers, but are also able to create new products or services tables
The Management Console provides a filterable top-down view of the relative stages of organisations and individuals in the system.
Tracked Processes:
- New Application
- Accepted Application
- Assessment
- Compliance Evidence
- Passed or Part Compliance Assessment
- Membership
- Full - Compliant
- Part – Part Compliant
Invoicing is triggered by the certification system. The invoice system will store a list of charges that may have been incurred, depending on the products or services requiring certification.
Membership or accreditation expiry notifications are automatically triggered at pre-defined dates prior the actual expiry date.
Traceability ensures that products or services sold comply in all areas of supply. This involves checking all stages in the supply processes and delivery to ensure that all suppliers involved are compliant.
Traceability audits are carried out frequently and the data from these audits is recorded in the system.
Events module allows users to enter upcoming events onto the system in a calendar format that will generate an alert message when the event is due. This includes membership expiry, certification expiry, time-limited action requirements.
The alert message consists of a pop-up message when the user logs into the system and may be set up for one or many users. Once an alert has been cleared from the system it does not appear again for that user, or all users as required.
Adding or Amending Accredited Products or Services
Accreditation details vary greatly from one type to the next. As such the data that is required to be recorded for each will be very different.
The Add Tables Module allows specified appropriate users to set up their own database tables to record the details of the new products or services requiring accreditation, or amend the details of existing products or services tables. An easy to understand menu system is provided for adding and amending these fields and Users are also able to add sub-tables that are linked to the main table.
